Gather the team
This more critical for medium to large office moves. A moving team should be created, and the corporate moving service coordinator must be the key figure in the team. Volunteers are welcome, but if you want work to be accomplished faster, appoint individuals from all departments or divisions to be part of the moving team. Through this, the representatives will be the one who has to coordinate with their respective units. Nonetheless, all employees should be responsible in packing their own workstations.
For smaller offices, volunteerism might work since the move will not be that complicated. Everyone may help if they want so that no one will have to do more work than the other.
The job of the moving team is not limited to the actual moving. The team must be able to determine the issues with the current office as well as that of the new space. Through this, new insights and viewpoints can be collected. A consensus may be also reached about the new space solutions.
Hold regular meetings
Regular meetings should be apparent on the timeline. Encourage staff members to attend the meeting so that they will be aware of the progress especially for bigger office moves. Do this to all staff, but with a special focus on those members who are hesitant about the move. Get them involved in order that they understand the need for a move and gauge their expectations and limit their concerns and worries.
Decide a budget
The manager or supervisor may have had initially set an amount for the entire office move, that is, before hiring a corporate moving service provider. Nevertheless, a more realistic budget may be needed after surveys of the new space are conducted. There might be a slight change in the budget, but the secret is keeping it realistic. If you are the coordinator, you might as well organize the costs of the move that will be a win-win for the office and the service provider.
Assign specific tasks
Along with the timeline are the tasks to accomplish. The lists of tasks should be reflected of each unit’s needs. This is the reason why you have to appoint a representative from each department or division when the office is big. There are common tasks, yet there are also unit-specific tasks that must be identified beforehand. Smaller tasks are often overlooked in the lists, but if you have more individuals identifying what are needed to be completed, these tasks would be included and addressed. For more check out this article.
